Last updated: October 9th, 2025
WoodPig Press (“we”, “our”, “us”) is operated by Gareth Southwell, a writer, philosopher and illustrator from Wales, UK.
This page informs you of our policies regarding the collection, use, and disclosure of personal information when you use our website and services (“the Service”).
We will not use or share your information with anyone except as described in this Privacy Policy.
By using the Service, you agree to the collection and use of information in accordance with this policy.
Data Controller
The data controller for WoodPig Press is Gareth Southwell, Wales, UK. For any privacy-related enquiries, please contact hello@woodpigpress.com
Legal Basis for Processing
We process personal data under the following legal bases:
- To perform a contract with you (e.g., fulfilling book orders, making royalty payments, or providing service agreements);
- To comply with legal obligations (e.g., VAT and tax reporting);
- Based on your consent (e.g., for cookies or marketing communications);
- For our legitimate interests (e.g., improving our website and managing client relationships).
Information Collection and Use
Book Sales
To fulfil orders for print books, ebooks, and audiobooks, we may collect:
- Your name
- Email address
- Mailing address
This data is used solely for processing orders, delivery, tax compliance, and customer support.
Book Submissions and Author Agreements
If you submit a manuscript to WoodPig Press for consideration for publication, we collect and store:
- Your stated name or pseudonym
- Email address
- Submitted work and correspondence
If a publishing agreement is signed, we collect your legal name, contact details, and bank/payment information for the purpose of making royalty payments.
Publishing Services and Freelancer Arrangements
If you engage WoodPig Press for publishing services (e.g., cover design, editing, etc.), we collect your name, email, mailing address, and materials related to your project.
If you work with us as a freelancer or subcontractor, we may collect and store your name, contact details, service information, rates, and sample materials for business and promotional purposes.
VAT Compliance and Data Collection
To comply with European VAT regulations, we use EAS Project (easproject.com) for VAT reporting. This service processes certain sales data solely for VAT compliance, including:
- Transaction details (product, amount paid)
- Customer billing/shipping address and VAT ID (if applicable)
EAS Project employs strong security measures to protect data. We have a data processing agreement in place to ensure compliance with data protection laws. Data is not shared with EAS Project for any other purpose.
For more information, visit easproject.com or contact them at support@easproject.com.
Log Data
We collect anonymous “Log Data” such as IP address, browser type, pages visited, and time spent on the site to help us improve the Service.
Cookies
WoodPig Press uses cookies to enable site functionality and collect basic usage statistics. By accepting cookies, you consent to this processing. You may refuse or delete non-essential cookies through your browser settings, or through the popup dialogue box that you receive on first visiting the site. You can read our full Cookie Policy here.
Data Retention
We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy, including legal, accounting, or reporting requirements. Typically, order and financial records are kept for up to seven years.
Your Rights
You have the right to:
- Access your personal data
- Request correction or deletion
- Object to or restrict processing
- Request data portability
To exercise these rights, please contact us at hello@woodpigpress.com.
Security
We take reasonable administrative and technical measures to protect your personal data from unauthorised access, alteration, disclosure, or destruction. However, no internet transmission or storage system is entirely secure.
Service Providers
We may employ trusted third parties to assist with the Service (e.g., hosting, payment processing, or analytics). These providers have access to personal information only as necessary to perform their functions and are bound by confidentiality agreements.
Links to Other Sites
Our Service may contain links to external websites. We are not responsible for the content, privacy policies, or practices of these sites.
Compliance with Laws
We may disclose your information if required to do so by law or legal process.
Changes to This Privacy Policy
We may update this policy from time to time. Updates will be posted on this page, with the revised date at the top. Continued use of the Service after changes constitutes acceptance of the new policy.
Contact Us
For any questions or privacy-related requests, please contact: WoodPig Press at hello@woodpigpress.com